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Organisations and Teams

Audio Audit supports both personal and Organisation workspaces. The workspace switcher, next to the Audio Audit logo at the top of every page, shows your current context. Setting up an organisation lets you collaborate with colleagues by giving them access to shared podcasts, reports and credits.

Creating an Organisation

  1. Click the workspace switcher next to the Audio Audit logo, then "New organisation" at the bottom of its menu
  2. Alternatively, go to Settings → Organisations and then "Create new organisation"
  3. Enter your organisation name and click Save — you're switched into the new workspace and taken to its dashboard
  4. Invite team members (optional) — see Managing Team Members

Whoever creates the organisation becomes its Owner.

Switching Between Workspaces

You can switch between workspaces from any page:

  • Open the workspace switcher, next to the Audio Audit logo at the top of every page, and choose a workspace
  • The workspace named on the switcher determines what data you see and edit
  • Choosing your own name, marked Personal, returns you to your personal workspace
  • The gear at the top right opens a menu with Settings for the selected workspace, your profile, your organisations and Log out
  • Settings shows the same switcher at the top of the workspace section, so you can change workspace without leaving the page
  • If the page you're on doesn't exist in the workspace you switch to — a team member's page when switching to your personal workspace, say — you're taken to the nearest page that does

Your personal workspace is unaffected by any of the team settings described here. Podcasts, reports and credits belong to the workspace they were created in.

How access works

Access in an organisation is decided by two things that stack:

  1. A workspace role — Owner, Admin or Member. This covers the whole organisation: billing, inviting people, and whether someone can see every podcast or only the ones they have been added to.
  2. Per-podcast access — Manager or Viewer on an individual show. This is what a Member's access is built from. Owners and Admins already see and manage every podcast, so they do not need it.

On top of those there are three per-person workspace permissions — running reports, enhancing audio, and managing the workspace's API keys. They are granted to a person for the whole workspace rather than show by show.

How many people a workspace can hold depends on its plan. Pending invitations count towards the limit, and Settings → Team members shows how many of your plan's team seats are in use — see Billing & Plans.

See Roles and Permissions for the full breakdown.

Where things are managed

  • Settings → Team members — the member list, workspace roles, and which podcasts each person is on
  • Settings → Team members → a person's name — one member's role, workspace permissions and podcast list
  • Invite Team Member — invite someone, set their role, and assign them to podcasts in one step
  • Settings → Podcasts → the podcast's name — a show's settings, its report notification list, and removing it from the workspace
  • Settings → Standards — the standards the workspace's reports are judged against, and its default
  • Settings → Billing and plans — the workspace's plan, credits, top-ups and invoices (Owners only)
  • Settings → Developers — the workspace's API keys and webhook endpoints
  • Settings → General — renaming the workspace and deleting it, or leaving it
  • Settings → Organisations — every organisation you belong to and your role in each, with shortcuts to its dashboard, team and (for Owners) billing
  • Settings → Profile & notifications — your own email notification preferences, the same in every workspace

Leaving an organisation

If you're an Admin or a Member, you can leave an organisation yourself — click Leave on its row in Settings → Organisations, or Leave Organisation on Settings → General while it's selected. You'll need a fresh invitation to rejoin. Owners don't have a Leave option.

In this section

  • Roles and Permissions — what Owners, Admins and Members can do, and how Manager and Viewer access to individual podcasts works
  • Managing Team Members — inviting people, assigning podcasts, changing roles, granting workspace permissions, and removing members
  • Podcast Access and Report Emails — controlling who can see a show and who gets emailed when its reports finish

Sharing with people outside the team

Adding someone to your organisation is the right move for colleagues within a studio, production company or marketing department.

If you only want to show a report to a client, you do not need to give them a workspace at all — share the individual report by clicking the "Share" button or copying the URL from the address bar.